How do you find the right level of information in your team?
Well, first of all you need to identify what kind of information is essential to team members. What is essential for them to know so that they can do their job? It maybe helpful to categorize information in three different categories: “must know”, “should know” and “nice to know”.
Secondly, analyze what kind of communication channels are already used by the team and what other channels might be useful for informing everybody. As you know, different comms tools are suitable for different needs. Example: if a team receives a regular email from leadership with a link to a video or blog, this might be a nice idea. However, there is a media break involved. You need to click the link to be routed to the internet. Why not stating the 2-3 most important statements of the video or blog in the email itself (with a chance of being read by the users without needing to click on the video/blog link)? Unfortunately, this is an opportunity that currently only few leaders make good use of.
Thirdly, arrange information contents and channels wisely. Always keep in mind that attention spans are short and your reader’s time is highly valuable. So keep focused and stick with your most important messages early during a push information to your team.
Balance of monitoring
In times of more and more agile work structures, the concept of “self organization” grows stronger and stronger. Often, individuals refuse to be monitored tightly by supervisors and rather prefer tasks with a high level of freedom. At the same time, it is useful to make sure that all team members work on jobs that bring the team into the desired direction and that no work is redundant.
As a team leader it is necessary for you to find a balance between the two: on the one hand you should give your team members a maximum of liberty to let them shape their work on their own. On the other hand it is essential for you and the organization, that you set clear expectations what you and the organization looks for in the individual’s contribution to the team goal. So you need to combine both aspects in yourself, in your role: You support your team members by establishing a work environment with maximum purpose and freedom and you monitor your team by setting clear expectations and from time to time validating these.
Balance of proximity
According to statista.com 50% of interviewed people would prefer to work at least part-time at home (and another 17% of interviewees favoring to work full-time from home office). Well-established office work places are slowly declining in number in comparison to mobile and home office work spaces. More and more employees work remotely and in virtual teams. Team leader need to be skilled and equipped to cope with this challenge. First of all, you need to clarify what kind of activities are essential for a face-to-face interaction between team members. This is usually connected to high quality work and intense get-together. Having clarified this aspect you can assign as many tasks as possible for remote or mobile work environments, enabling your team members to make use of space and time in their own preferred way. When it comes to virtual work, technological aspects are crucial. It comes naturally, that all of your team members will need the necessary tools and equipment to easily get in touch with each other, soft- and hardware-wise.
Balance of reliability
Great team leaders have an invisible detector for the actual climate towards change and stability in their team. They apply certain skills to identify to what extent the team requires either change or stability. For example, by frequently asking the team: “On a scale from 1 (high stability / no change at all) to 10 (no stability / constant change): Where do you feel we are currently?” in addition to the question: “And where do you currently need to be on the scale so that you can do a proper job?” they receive valuable feedback on the team’s perception considering change and stability.
Great team leaders do also know that both is important: to constantly ignite changes (so that the team can learn, develop and grow) and simultaneously to offer the team “stable zones” and rituals so that they have a “safe harbor” and well-known ground to work from. Reliability is a quality in our life that is precious and helps us save energy and stay focused.